Why This Guide Exists

Group transportation is not simply about fitting everyone into a vehicle. It is about coordinating schedules, pickup locations, airport arrivals, resort transportation, meetings, dinners, and departure times.

Whether your company needs transportation for one event or a multi-day itinerary at The Ritz-Carlton, Amelia Island, Omni Amelia Island Resort, or another local destination, this guide explains the information needed to build a reliable transportation plan.

Identify the Group Corporate event, resort meeting, conference, or private group.
Confirm Group Size Count the passengers who actually need transportation.
List Every Location Airport, resort, hotel, meeting, dinner, and event locations.
One Event or Multiple Days? Tell us whether you need one trip or a complete itinerary.
Share Flight Details Airport manifests help organize arrivals and departures.
Choose One Coordinator One contact keeps schedule updates and communication organized.

Before You Request a Quote

Group Information

  • Company or organization
  • Number of passengers
  • Event date or travel dates
  • Main transportation contact

Transportation Needs

  • Airport arrivals and departures
  • Resort and hotel transportation
  • Meetings and conferences
  • Dinners and off-site activities

Schedule Information

  • Arrival day schedule
  • Daily itinerary
  • Return transportation
  • Departure-day schedule

Building Your Group Transportation Plan

1
How many people need transportation? Count the attendees who will actually use the service rather than the total number attending the event.
2
Is this one event or a multi-day itinerary? A single dinner transfer is planned differently from several days of airport, meeting, and event transportation.
3
Where is everyone staying? Resorts, hotels, vacation rentals, and separate properties affect pickup timing and vehicle coordination.
4
What transportation is needed each day? Include airport trips, meetings, meals, off-site activities, private events, and return transportation.
5
Who will coordinate the schedule? One primary contact helps keep itinerary changes and driver communication organized.

Group Planning Tips

✓
Share flight manifests early. Flight details help organize staggered airport arrivals.
✓
Confirm exact resort pickup locations. Large resorts may have several buildings or entrances.
✓
Allow extra time for larger groups. Boarding, luggage, and passenger coordination take time.
✓
Send itinerary changes promptly. Updates may affect vehicle and driver availability.
✓
Choose one point of contact. One coordinator keeps communication clear.
From Our Experience

The smoothest corporate and resort events have one shared itinerary and one transportation coordinator. Knowing who needs transportation—and when—helps eliminate last-minute confusion.

Coordinating Your Event

Arrival Day
  • JAX airport pickups
  • Staggered flight arrivals
  • Resort and hotel check-in
  • Welcome dinners or opening events
During Your Event
  • Meeting transportation
  • Resort-to-venue trips
  • Group dinners
  • Off-site activities and private events
Departure Day
  • Hotel and resort departures
  • Coordinated flight schedules
  • JAX airport transportation
  • Separate departure windows when needed

Common Group Transportation Needs

The Ritz-Carlton, Amelia Island Corporate groups, conferences, meetings, dinners, and airport transportation.
Omni Amelia Island Resort Multi-day transportation plans, resort pickups, and group activities.
Jacksonville International Airport Coordinated arrivals and departures for attendees and executives.
Corporate Meetings Scheduled transportation between lodging, meetings, and off-site locations.
Group Dining Transportation to restaurants, private dinners, and hosted events.
Private and Off-Site Events Transportation for activities, venues, and custom group itineraries.

Group Capacity and Scheduling

32 Up to 32 passengers may currently be transported at one time across the available fleet.
70+ Larger groups may be accommodated through coordinated shuttle rotations, depending on distance and timing.
Flexible Private vans, the 14-passenger minibus, and multiple vehicles may be combined based on the itinerary.

Safe. Reliable. Convenient.

Safe Professional transportation helps keep attendees together and reduces the need for multiple individual drivers.
Reliable Transportation is built around a shared itinerary, confirmed locations, and scheduled pickup times.
Convenient One transportation partner can coordinate airport arrivals, resort trips, meetings, dinners, and departures.

Frequently Asked Questions

How many people can you transport?

Our current fleet can transport up to 32 passengers at one time. Larger groups may be accommodated through coordinated trips, depending on timing, distance, and the event schedule.

Can you use multiple vehicles for one group?

Yes. Depending on the group size and itinerary, we may coordinate private vans, the 14-passenger minibus, or multiple vehicles.

Can you coordinate airport arrivals?

Yes. Flight information and passenger manifests help us plan staggered airport pickups and group transfers to Amelia Island.

Can transportation be booked for multiple days?

Yes. Multi-day transportation may include airport arrivals, meetings, dinners, resort transportation, off-site activities, and departure-day transportation.

Do you provide transportation for the Ritz-Carlton and Omni?

Yes. We regularly discuss transportation needs involving The Ritz-Carlton, Amelia Island and Omni Amelia Island Resort.

Can guests join transportation later?

Potentially. Added passengers must fit safely within vehicle capacity and should be communicated before the trip whenever possible.

Can the itinerary change after booking?

Changes may be possible depending on driver and vehicle availability. Send itinerary updates as early as possible.

How early should we begin planning?

Begin as early as possible, especially for multi-day corporate events, conferences, or larger groups. Availability depends on the existing transportation schedule.

Can you transport luggage for a large airport group?

Yes, but luggage volume affects passenger capacity. Share the expected number and size of bags so the appropriate vehicle plan can be discussed.

Let’s Coordinate Your Group Transportation

Whether you need transportation for one event or a multi-day itinerary, we’ll help build a plan around your group, locations, schedule, and airport needs.

Request a Group Transportation Quote